GOOD PRACTICE EXAMPLE
| Country: | Finland | |
|---|---|---|
| Product group: | IT | |
| Name of the Institution: |
City of Turku |
Overview
The competitive tendering of purchases of volume products are centralized in the City of Turku. The ordering is divided for different branches of administration.
The administrative branches tender purchases in their own field of speciality.
Centre of Economic Affairs was co-operating with the data administration unit.
Specifications of the Institution
| Address: | Kristiinankatu 1, 20100 Turku, Finland |
|---|---|
| Number of inhabitants: | 175.000 |
| Contact person: | Heikkilä Antti |
| Position: | Procurement Manager |
| Telephone: | +358 2 262 7233 |
| Telefax: | +358 2 262 7575 |
| E-Mail: | |
| Website: | www.turku.fi |
| Number of employees (management): | 60 |
Organisation of the procurement
Tender processing, evaluation and comparison will be carried out in three phases:
- Evaluation of tenderers´ eligibility
- Checking tenders´ accordance with tender documents
- Comparison of tenders´ whole economic profitableness
Measures
Evaluation of tenderers´ eligibility:
Supplier must have sufficient economical, technical and other qualifications to complete the purchase. Following clarifications must enclose in tender:
- Supplier must have a quality system, ISO 9001, or comparable in use
- Production activity of the products on offer must have environmental certificate ISO 14001, or comparable clarification of activity’s and products´ environmentally friendliness
- Products offered by supplier must be in accordance with the EU RoHS directive from 1st July 2006 on. As far as products do not pass demands of the directive, must the supplier present a plan for filling in the directive demands. If the demands of the directive will not be able to fill by deadline that could be considered a reason of demolishing the contract.
- Products offered by the supplier must be recycled and destroyed in accordance with EU WEE directive.
Award criteria
In award criteria the selection criterion are emphasized as follows:
%
Price 70
- computerst 50
- lap top 13
- displays 4
- printers 3
Quality of supply 23
- delivery time 5
- reference 8
- qualifications over technical requirements 6
- reporting tool
(product catalogue ect.) 4
Options 7
- recycle, disposal 3
- other options 4
In addition to product options in tender documents we ask a tender of appliances´ environmentally friendliness and recycling and disposal of appliances noticing data security. Supplier must give a description of the contents and pricing of service.
Success
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